Job Description
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
Must Have
- Bachelor Degree or Higher
- More than 4 Years of experience
- Very good English
- Efficiency in MS Office
- Strong Organization Skills
- Flexibility in shifts
Nice to have
- PMP Certificate
- ERP experience
- Bsc in Business Adminstration
Job Requirements
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
- Knowledge of office procedures
- Solid experience with office management systems, ERPs and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Strong communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Bachelor's degree; additional qualifications as Personal Assistant or Secretary are a plus